The working day, under one roof.
Zoho Workplace is the office suite: business email on your own domain, files, documents, chat, and meetings, on one dashboard with one login. The tools most companies pay three vendors for, under one licence.
Try Zoho Workplace
Use the suite for 15 days. The implementation comes after.
Start a free trial →Have us implement it
Implemented by a Zoho Advanced Partner, and supported after go-live.
Talk to us →What one suite changes.
- Email on your own domain — yourname@yourcompany, not a free address asking clients to take you seriously.
- One login for the whole day: mail, calendar, files, documents, spreadsheets, chat, and meetings.
- Shared folders where who can see, edit, and share each file is decided once.
- Documents written, reviewed, and versioned in one place. No more attachments called final-v7.
- Chat and video meetings inside the same suite, so the conversation stays where the work is.
- Admin from one console: add a person once, and mail, files, and chat all know them.
Nine applications. One suite.
All nine come under the one Workplace licence (Connect from Professional up), so there is no per-app pricing to reconcile and no separate vendor for each job.
The inbox your company answers from: ad-free, encrypted, and on your own domain. Shared inboxes let a whole team own an address like sales@ or support@ without forwarding chains.
Shared team calendars, meeting-room booking, and invites that land in the same suite where the meeting happens.
Team chat organised into channels, with audio and video huddles a click away. Decisions that used to vanish in a corridor conversation now leave a searchable record.
Video meetings and webinars that run in the browser. Guests join without installing anything, and recordings are saved in the same suite as your files.
A full word processor built for review, with comments, tracked changes, and version history. Each document has one current copy, and everyone works in it. Opens and saves your existing Word files.
Spreadsheets with the formulas your team already knows, edited together instead of emailed as copies. Fully Excel-compatible, in both directions.
Presentations built together and presented from any screen. PowerPoint-compatible, and the current version of the deck is always in the suite.
The company's files in team folders with real permissions: versioned, synced to the desktop, and recoverable when someone leaves. The end of "it's on my laptop."
The company intranet: announcements, forums, policies, town halls, and peer recognition. The conversations that belong to everyone, kept out of everyone's inbox. Included from Workplace Professional up.
Every editor is Microsoft Office-compatible, desktop apps are free for macOS and Windows, and IMAP migration moves mail off a legacy server in full.
Five domains on one mail system, built to a client's security rules.
An oil and gas services group moved its company email to Zoho in 2022 — 809 mailboxes across five domains. We brought it in: the domains set up, the mailboxes provisioned, and the mail validated against GAMP 5 and hardened to the security rules its largest client sets for every contractor. When a worm began spreading from inbox to inbox through the desktop mail client, we traced it and cleared it. We have held the system since, through four renewals, as second-line support to the group's IT team.
- 809 mailboxes at go-live
- 5 mail domains, one admin console
- Validated against GAMP 5; hardened to the client's security rules
- A worm traced and cleared across the estate
- Renewed every year since 2022
What the licence costs.
Zoho's published Malaysia pricing, per user, per month. The licence is the smaller half of the decision. The migration, the permissions, and the security set-up are quoted separately.
Workplace Standard
The full suite: mail, files, documents, chat, and meetings.
Billed annually. RM14 per user month-to-month.
Sign up →- 30 GB mail storage per user
- 10 GB of WorkDrive storage per user, pooled to 100 GB for teams of 3–10
- Mail, Calendar, ToDo, WorkDrive, Writer, Sheet, Show, Cliq, Meeting
- Vault password manager and Directory single sign-on
- Meetings up to 100 participants
- Migration assistance, desktop and mobile apps, 24×7 support
Workplace Professional
For companies that must keep, find, and prove what was sent.
Billed annually. RM24.50 per user month-to-month.
Sign up →- 100 GB mail storage per user, plus 100 GB of retention storage
- 100 GB of WorkDrive storage per user, pooled to 1 TB for teams of 3–10
- Everything in Standard, plus the Zoho Connect company intranet
- Email retention, eDiscovery, and S/MIME encryption
- Mail data loss prevention and mobile access management
- Meetings up to 250 participants
Workplace Enterprise
For scale, isolation, and limits written to fit.
Custom pricing, quoted against the estate.
Contact us →- Highest edition and custom limits across every included product
- Microsoft Active Directory cloud sync through Zoho Directory
- Virtual Private Cloud for isolated hosting
- Endpoint control and extended administration
- Mail storage pooled across the organisation
- Custom plans bundling other Zoho products
Mail Lite
Business email on your own domain, and deliberately little else.
5 GB mail storage. Annual terms only.
Sign up →- Mail, Calendar, ToDo, Directory, and Cliq on its free tier
- No WorkDrive, and no Writer, Sheet, or Show
- 30 MB attachments, up to 250 MB sent as huge attachments
- Migration assistance, desktop and mobile apps, 24×7 support
Mail Premium
Mail with the retention and controls an auditor asks for.
Annual terms only.
Sign up →- 50 GB mail storage per user, plus 50 GB of retention storage
- Email retention, eDiscovery, S/MIME, and data loss prevention
- eProtect email security and mobile access management
- No WorkDrive, and no Writer, Sheet, or Show
Not sure which one to pick?
Tell us how the team works today: how many people, how much mail they keep, and whether they live in documents. We will say which plan fits, and where you would be paying for something you will not use.
Ask us →Or try it first.
Zoho gives the highest edition free for 15 days, with no credit card. It is the honest way to find out whether the suite fits before anyone signs anything.
Start the free trial →Every plan below carries migration help and 24×7 support.
| Per user, per month | Best value Workplace Standard | Workplace Professional | Mail Lite | Mail Premium |
|---|---|---|---|---|
| Price | ||||
| Billed annually | RM10.50 | RM21 | RM4 | RM16 |
| Billed monthly | RM14 | RM24.50 | Not included | Not included |
| Storage | ||||
| Mail storage per user | 30 GB | 100 GB | 5 GB | 50 GB |
| Retention storage | Not included | 100 GB | Not included | 50 GB |
| WorkDrive files | 10 GB per user, pooled to 100 GB | 100 GB per user, pooled to 1 TB | Not included | Not included |
| Attachment limit | 30 MB | 40 MB | 30 MB | 40 MB |
| Apps included | ||||
| Mail, Calendar, ToDo | Included | Included | Included | Included |
| Writer, Sheet, Show | Included | Included | Not included | Not included |
| WorkDrive | Included | Included | Not included | Not included |
| Cliq team chat | Included | Included | Free tier | Free tier |
| Meeting | Up to 100 | Up to 250 | Not included | Not included |
| Connect intranet | Not included | Included | Not included | Not included |
| Vault passwords | Included | Included | Not included | Not included |
| Security & control | ||||
| Retention & eDiscovery | Not included | Included | Not included | Included |
| S/MIME encryption | Not included | Included | Not included | Included |
| Mail data loss prevention | Not included | Included | Not included | Included |
| Directory SSO & MFA | Included | Included | Included | Included |
| Service | ||||
| Migration assistance | Included | Included | Included | Included |
| 24×7 support | Included | Included | Included | Included |
| Sign up → | Sign up → | Sign up → | Sign up → | |
Workplace Enterprise is quoted individually: highest edition and custom limits across every product, Active Directory sync, and isolated hosting.
Plans mix inside one organisation. Put the people who live in documents on Professional and the floor on Mail Lite, with one directory, one admin console, and one bill across both.
WorkDrive storage is pooled: teams of one or two get the per-user figure each, three to ten share the pooled total, and every user above ten adds their per-user figure to the pool. Pricing as published by Zoho for Malaysia, per user, per month, before local taxes. Zoho revises its pricing from time to time; we confirm the current figure in writing before any order goes in.
Where it sits.
Workplace is the communication layer, and usually the first system a company puts on its own name. It is the foundation piece of our Systems Suite, and the layer our Digital Operations plans administer day to day: accounts opened on someone's first morning and closed on their last.
When the business outgrows the suite, Workplace is already inside Zoho One. Mail, files, and chat carry straight over when CRM, finance, and the rest of the operation move onto one licence, so nothing migrates twice.
Where we deploy it.
The software is the licence. The system is the work.
Zoho builds the platform. We build what your business runs on it — diagnosed, designed, implemented, and supported for as long as you run it. How we work → Ongoing support →
Put the company on its own name.
Tell us where your mail lives now and how many mailboxes there are. We'll tell you what the move involves.